The countdown is on! With only 2–3 days until your event, now is the “sweet spot” to stop crossing your fingers and start finalizing your inclement weather strategy.
A little proactive prep now ensures that even if the clouds roll in, your party doesn’t skip a beat.
Here is your 48-hour weather checklist:
- Become a Forecast Pro
Don’t just glance at the icon on your phone. Monitor multiple sources like the National Weather Service or local meteorology apps. Forecasts can shift rapidly in the final 72 hours, so check for updates every few hours to catch any emerging patterns.
- Determine Your Cut-off Points
Establish a clear protocol for pivoting. Decide exactly what conditions will force your hand. For example:
- Rain: Is a 40% chance of showers enough to move inside?
- Wind: At what gust speed do outdoor inflatables or tents become a safety risk?
- Temperature: What’s the cutoff for extreme heat or cold?
- Lock in “Plan B”
Finalize the logistics of your backup plan. Whether you are moving the party indoors, renting a last-minute tent, or shifting the date entirely, ensure the path to your alternative is clear.
- Open the Lines of Communication
Communication is the key to a stress-free pivot.
- Vendors: Alert them to the potential change. At Record-A-Hit, we offer a 48-hour reschedule policy for bad weather. You can view our Weather Policies here. Your Sales Rep is ready to walk you through the next steps if a reschedule or attraction swap outs are needed.
- Guests: Send a quick “Heads Up” email. Knowing there is a plan in place keeps your attendees comfortable and informed.
- Audit Your Indoor Space
If the backup plan involves moving inside, do a quick site survey:
- Dimensions: Ensure your indoor space has the square footage and the for your rentals. Some inflatables require significant height to operate safely.
- Power & Access: Confirm that your indoor outlets can handle the load and that the path to move equipment inside is clear.
- Gather “Just-In-Case” Supplies
Think about the “comfort” logistics. Depending on the forecast, round up:
- Tarps and umbrellas
- Weights for signage or light decor
- Hand warmers or portable fans
If you have concerns about the forecast, please reach out to your Sales Rep via phone or email. We’re here to help you navigate your weather options and ensure your event or party is a success! If you need help planning your event, please contact us and we’ll be in touch.