Outdoor events bring energy, excitement, and unforgettable moments, but the weather can be unpredictable. Event planners need a solid strategy, and we will help you prepare to ensure everything runs smoothly. We help planners stay ahead of the forecast with proactive communication, flexible solutions, and weather-ready attraction alternatives.
Below are the top questions event planners ask and what to consider to ensure your outdoor winter event runs smoothly, safely, and successfully.
1. Weather & Safety: “How do I prepare for changing conditions?”
- Monitor the Forecast: Check the weather regularly, especially in the week leading up to your event
- Guest Communication: Encourage attendees to dress warmly based on expected weather
- Weather Policies: Record-A-Hit may cancel or modify events if conditions become unsafe (high winds, freezing temps, snow, ice, sleet, or rain). When possible, we’ll substitute attractions or offer credit toward a future event within one year. Please view our contract or Weather Policies.
- Cancellation & Rescheduling: All changes must be submitted to your Sales Rep.
- Backup Location: We recommend an indoor location as a safeguard against extreme weather.
2. Attractions: “Which winter attractions work best outdoors and indoors?”
Iceless Skating Rink- Works indoors or outdoors and delivers the classic skating experience without real ice. Whether you’re a beginner or an experienced skater, our iceless rink delivers a consistent and enjoyable glide.
Amazing Blowing Snowman- Create a festival snowfall effect perfect for winter atmospheres. Our Amazing Blowing Snowman is safe for both indoor and outdoor use!
Curling Rink- Our Curling Rink offers a fun, competitive activity that operates well indoors or outdoors. We bring the exciting sport of curling directly to your event, transforming any space into your very own sheet of ice.
Christmas Tree Bounce House- Make your holiday party the main event with our incredible Christmas Tree Bounce House! This bounce house is an immediate centerpiece, adding a spectacular visual element to any holiday festival, corporate party, school event, or family gathering.
Candy Cane Bounce House with Slide Combo- Our Candy Cane Bounce House and Slide Combo combines the classic fun of a bounce house with the excitement of a slide, all wrapped up in a festive candy cane design. Kids will love bouncing, jumping, and sliding in this safe and colorful inflatable.
3. Venue Preparation: “How do I get my space ready?”
Indoor Preparation:
- Confirm ceiling height and floor space for larger attractions
- Keep entryways and floors dry to prevent slipping.
Outdoor Preparation:
- Add our Propane Heaters near high-traffic areas to maintain comfort
- Clear snow, ice, and debris long before setup begins
Maximize the Experience: “What else do you offer or recommend?”
Winter-Themed Attractions:
- Keep the fun going with more inflatables, interactive games, and keepsakes! Add some winter favorites like the 16 Foot Gingerbread House Slide Double Lane, Amazing Snowblowing Snowman, Candy Cane Bounce House with Slide Combo, Giant Ornament Globe Photos, Giant Sleigh Selfie Station, and Gingerbread Bounce House/Double Lane Slide Combo.
Artists and Entertainers:
- Add artists and entertainers to give your guests the ultimate festive experience like our Santa Claus Costume Character, Rudolph the Reindeer Costume Character, Face Painters, Caricaturists, Magicians, and Balloonists!
Our Winter Attractions are a great addition to:
- School Event- winter school activities, winter school events, elementary school events, fundraising events, Christmas events, Holiday spirit week, outdoor celebrations, and outdoor events!
- Corporate Celebrations- milestone celebrations, company retreats, corporate event entertainment, and company holiday parties.
- Any event- park district events, winter festival activity ideas, winter activities, family reunions, park district events, bar mitzvahs, bat mitzvahs, festivals, carnivals, holiday parties, church events, country club events, neighborhood festivals, light displays, light-show drive-throughs, Holiday markets, and Christmas week events.
If you would like to know more about our Winter attractions and how to have them at your next event, please submit your details through our online form here.